Accountant & Tax Partner with Expertise-driven approach, serving CPA's & CFO's

Flexible Plans with Premium Value

1. ✔ Dedicated Accountant with Tax expertise. Strategic budgeting, forecasting, financial analytics, and operational finance support.
2. ✔ Flexible engagement: Ongoing or project- driven, always scalable.
3. ✔ Transparent pricing $2,400-$3,000
4. ✔ Enterprise security: ISO 27001, GDPR, 24/7 monitored centers and robust cloud infrastructure.
5. ✔ 2-3 Weeks On-boarding and training with no cost to client.
6. ✔ Monthly Flexibility: Access on-demand expertise to address immediate needs without long-term commitments.
7. ✔ Commitment Discounts: Save significantly with exclusive rates for semi-annual or annual engagements, ensuring high-caliber support at accessible pricing.

Our professionals bring deep industry knowledge, handling everything from advanced financial analysis to strategic advisory—far beyond routine tasks. Grounded in trust, security, and a commitment to excellence, we empower your team to focus on core priorities while driving sustainable success. Ready to elevate your financial operations? Contact us today to discuss how we can customize a solution for your business.

Expert Virtual Bookkeeping & Accounting: Precision Financials, Zero Overhead

All-Inclusive Services for Total Peace of Mind

1. ✔ Monthly Bookkeeping: Flawless transaction tracking and categorization.
2. ✔ Reconciliations: Seamless bank and credit card matching for 100% accuracy.
3. ✔ Payroll Support: Efficient processing to keep your team paid on time.
4. ✔ AP/AR Management: Streamlined invoicing and payments to optimize cash flow.
5. ✔ Financial Statements: Custom-prepared reports for strategic clarity.
6. ✔ Quarterly Insights: Automated balance sheets, P&L statements, and key KPIs delivered to your inbox.
7. ✔ Tax Mastery: Full business and personal tax filing management—from prep to submission.

From routine bookkeeping to seamless tax season triumphs, we handle it all with precision and speed, so you can focus on growing your business—not managing the books. Grounded in trust, security, and unwavering excellence, our certified experts ensure compliance, uncover savings, and provide actionable intelligence that drives profitability. Ready to transform your finances? Contact us today for a free consultation and customized plan that fits your business perfectly.

Retail

Retail bookkeeping ensures that store owners maintain accurate sales, inventory, and expense records to support decision-making and tax compliance. Retail bookkeeping revolves around POS-driven sales and inventory valuation, addressing seasonal variances. Monitor returns and vendor terms to optimise margins.

Chart of Accounts: Defines financial categories for retail income, inventory purchases, rent, utilities, marketing, and shrinkage. Detailed coding supports tracking by product line or store location, especially for omnichannel retail operations.

Inventory Valuation and Management: Tracks stock levels, cost of goods sold (COGS), and vendor-managed inventory. FIFO or weighted-average methods are applied for valuation. Bookkeeping also highlights obsolete or slow-moving stock to reduce losses.

Point of Sale Transactions: Integrates POS systems with accounting software to automate daily sales entries, manage discounts, and track tender types (cash, card, digital). It provides insights into customer purchase behaviour and sales trends.

Sales Tax Collection: Calculates and collects sales taxes based on state and local jurisdiction rules. Accurate recording ensures timely filing and compliance with marketplace facilitator laws, especially for e-commerce-enabled retailers.

Vendor Payments and AP: Records payments to suppliers for merchandise and monitors vendor credit terms (e.g., net-30). This helps manage cash flow, track rebates, and negotiate better volume discounts.

Returns and Adjustments: Processes refunds, exchanges, and warranty claims. Bookkeeping ensures accurate tracking of credit notes and analyses return trends to identify potential fraud or product quality issues.

Payroll: Manages employee wages, commissions, and shift differentials. Compliance with wage laws and tip credits is ensured, particularly for seasonal or part-time staff.

Reconciliation: Compares POS records, merchant deposits, and bank statements to identify discrepancies. Daily reconciliation helps detect under-rings, missing deposits, or system errors quickly.

Cash Flow Management: Monitors inflows from daily sales and outflows for inventory and payroll. Proper planning accounts for slow periods and high-volume events like holiday seasons, using vendor financing where needed.

P&L and Balance Sheet: The Profit & Loss statement evaluates departmental margins and store profitability, while the Balance Sheet shows inventory value, assets, and liabilities. Together, they support expansion planning and performance tracking across outlets.

Trucking & Transportation Industry

Bookkeeping for trucking companies helps monitor fleet expenses, driver payroll, and route profitability while ensuring compliance with tax and insurance obligations. Trucking involves logging mileage-based expenses and fuel compliance, with quarterly IFTA filings critical for interstate operations. Separate vehicle costs from personal to maximise deductions.

Chart of Accounts: Categorizes revenue from freight deliveries and expenses such as fuel, maintenance, tolls, and permits. It also separates owner-operator and fleet costs for accurate truck-by-truck profitability analysis.

Fuel and Maintenance Expenses: Tracks all costs related to diesel, oil, DEF additives, and mechanical repairs. Integration with electronic logging devices (ELDs) helps match mileage to fuel usage, ensuring accurate deductions and performance monitoring.

Driver Payroll and Per Diem: Manages payroll for company drivers and independent contractors, including mileage rates, hourly wages, and per diem allowances (up to $69/day). Bookkeeping also ensures compliance with hours-of-service (HOS) and tax reporting requirements for multi-state operations

Freight Billing and AR: Generates freight invoices once loads are delivered with proof of delivery (POD) documentation. It tracks aging reports for brokers and shippers and applies fuel surcharges or detention fees to maintain profitability.

Vehicle Loans and Insurance: Monitors financing costs, lease payments, and insurance premiums for fleet assets. This includes liability, cargo, and bobtail coverage, ensuring policies are up to date and matched with vehicle assignments.

Equipment Depreciation: Records depreciation of trucks and trailers under MACRS (5-year life) or Section 179 for faster write-offs. This helps calculate true asset value, track salvage, and account for retrofitting or replacement costs.

AP for Vendors: Handles vendor payments for tyres, parts, maintenance services, and fuel cards. Proper scheduling ensures timely payments, early-bird discounts, and better vendor relationships.

Reconciliation: Matches fuel card transactions, toll receipts, and bank deposits to ensure accurate reporting. Reconciliation also covers IFTA filings and HVUT (Heavy Vehicle Use Tax) payments, detecting fuel theft or billing discrepancies.

Cash Flow Management: Tracks incoming freight payments against outgoing fuel, loan, and payroll expenses. Ensures buffer cash flow for empty hauls (deadhead miles) and seasonal demand variations.

P&L and Balance Sheet: The Profit & Loss statement measures revenue per mile and route profitability, while the Balance Sheet reflects fleet asset values, loans, and equity. Together, they support scaling and rate benchmarking decisions.

Medical & Dental Office

Bookkeeping for dental practices centres on patient billing, insurance claims, and managing expenses like lab fees and equipment purchases.

Daily Bookkeeping Activities: This involves the recording of the daily attempts, insurance claims, and deposit summaries from the front desk or practice management software. It ensures all of the income, refunds, and small expenses are captured each day for accuracy. Daily updates keep financial records current and help quickly identify billing or posting errors.

Sales & Revenue Management: The sales in a dental office come from patient visits, procedures, and insurance reimbursements. Bookkeeping tracks this revenue by the service type (cleanings, fillings, crowns, etc.) and provider. It helps the practice understand which treatments generate the most income and ensures every procedure billed is recorded properly.

Accounts Receivable (A/R): A/R tracks money owed by the patients and insurance companies for completed treatments. Bookkeeping monitors outstanding balances, follows up on unpaid claims, and it is ensuring the payments are correctly applied once they arrive.

Accounts Payable (A/P): A/P covers bills and obligations the dental office owes to vendors such as the labs, dental supply companies, and utilities. The bookkeeping records, schedules, and pay these bills on time to maintain vendor relationships. It also helps track the recurring expenses and avoid duplicate or missed payments.

Inventory & Supply Management: This has tracking dental materials (gloves, fillings, crown moulds, etc.), lab fees, and medical supplies. Bookkeeping ensures supply purchases are recorded as expenses or assets, which is depending on their use and cost. It even monitors reorder points and cost trends to prevent overstocking or shortages.

Platform & Payment Reconciliation: Most dental offices use management systems similar to Dentrix, Open Dental, or Eaglesoft that are integrated with payment processors. Bookkeeping reconciles daily collectors, insurance EFTs and credit card batches with bank deposits. This process ensures all of the patient payments and insurance reimbursements match the financial records without discrepancies.

Marketing & Advertising Expenses: These include the spending on the new-patient ads, referral programs, and digital marketing campaigns. Bookkeeping records and categorises these expenses to evaluate their effectiveness. By tracking the marketing costs, the dental office can measure which campaigns bring the highest return on investment (ROI)

Payroll & Contractor Management: The payroll includes the wages of dentists, hygienists, assistants, and administrative staff. Bookkeeping ensures the accurate recording of pay, tax withholdings, and benefits, along with 1099 payments for independent contractors (like lab technicians)

Tax Management: This covers the tracking and filing of taxes such as payroll tax, income tax, and sales tax (for the retail items sold). Bookkeeping maintains accurate records of deductible expenses with equipment, insurance, and professional education to minimise tax liability. The proper documentation ensures compliance with IRS and state dental practice regulations.

Financial Reconciliation & Month-End Closing: At the end of each month, all bank, credit card, and insurance transactions are reconciled with accounting records. This ensures every payment and expense is accounted for and accurate. The process finalises the month's books and helps prepare the office for reporting and analysis.

Financial Reporting: Bookkeeping generates reports like Profit and Loss, Balance Sheet, and Cash Flow statements. These reports show how much the practice earns, spends, and retains in profit. They help the dentists make informed decisions about pricing, staffing, and operational efficiency.

Strategic Bookkeeping & Planning: This uses the financial data to plan future goals such as expanding services, hiring staff, or upgrading equipment. Bookkeeping insights guide budgeting, forecasting, and profitability analysis. It turns the numbers into actionable strategies that support the long-term financial health of the dental practice.

Construction & Real Estate

Bookkeeping for construction companies involves tracking complex project-based finances such as labour, materials, and subcontractor expenses. Accurate records help manage budgets and maintain compliance.

Chart of Accounts: The financial foundation that categorises every transaction in the construction company. It also includes job cost codes(unique identifiers usually used in a project, and mainly used for construction) for materials, labour, subcontractors, retainage, equipment, and overheads, allowing project managers and accountants to track costs accurately by job and division.

Materials & labour cost management: This involves the tracking of all the direct job costs, such as raw materials (concrete, steel, lumber) and labour (carpenters, electricians, site managers). The accurate cost tracking ensures that estimates align with the actual job expenses, which directly impacts the project's profitability and the future bidding accuracy.

Rental & Equipment expenses: The construction often requires rented machinery and owned equipment that incur maintenance, fuel, and depreciation costs. Bookkeeping in construction ensures that the equipment usage is allocated properly to each project, which helps to calculate true project and ROI for asset utilisation.

Loan & Insurance management: Many of the construction firms have relied on equipment loans or business credit lines to manage cash flows, as well as liability and workers' compensation insurance. Tracking loan payments, interest, and insurance premiums ensures compliance, avoids coverage gaps, and keeps financial liabilities visible in reporting.

Contractor payments & Invoicing: Contractor bookkeeping covers issuing progress invoices (AIA Forms), tracking reinstage, and paying subcontractors upon completion milestones. The proper documentation avoids disputes, ensures lien compliance, and supports the healthy cash flow between the general contractors, subcontractors, and clients.

Accounting software or ERP solutions: Using industry-focused software like QuickBooks Contractor Edition, Sage 300 Construction, or SAP S/4HANA automates the data entry, job costing, and reporting. These systems integrate A/R, A/P, payroll, and project tracking, that is reducing manual errors and provides real-time insights into the project performance.

Project-specific costs & expenses: Each of the construction projects operates as its own profit centre, so expenses must be tracked by the project ID or cost code. This is enabling the accurate reporting of profitability per job and supports the detailed variance analysis between estimated and actual costs

Chart of Accounts: The financial foundation that categorises every transaction in the construction company. It also includes job cost codes(unique identifiers usually used in a project, and mainly used for construction) for materials, labour, subcontractors, retainage, equipment, and overheads, allowing project managers and accountants to track costs accurately by job and division.

Materials & labour cost management: This involves the tracking of all the direct job costs, such as raw materials (concrete, steel, lumber) and labour (carpenters, electricians, site managers). The accurate cost tracking ensures that estimates align with the actual job expenses, which directly impacts the project's profitability and the future bidding accuracy.

Rental & Equipment expenses: The construction often requires rented machinery and owned equipment that incur maintenance, fuel, and depreciation costs. Bookkeeping in construction ensures that the equipment usage is allocated properly to each project, which helps to calculate true project and ROI for asset utilisation.

Loan & Insurance management: Many of the construction firms have relied on equipment loans or business credit lines to manage cash flows, as well as liability and workers' compensation insurance. Tracking loan payments, interest, and insurance premiums ensures compliance, avoids coverage gaps, and keeps financial liabilities visible in reporting.

Contractor payments & Invoicing: Contractor bookkeeping covers issuing progress invoices (AIA Forms), tracking reinstage, and paying subcontractors upon completion milestones. The proper documentation avoids disputes, ensures lien compliance, and supports the healthy cash flow between the general contractors, subcontractors, and clients.

Accounting software or ERP solutions: Using industry-focused software like QuickBooks Contractor Edition, Sage 300 Construction, or SAP S/4HANA automates the data entry, job costing, and reporting. These systems integrate A/R, A/P, payroll, and project tracking, that is reducing manual errors and provides real-time insights into the project performance.

Project-specific costs & expenses: Each of the construction projects operates as its own profit centre, so expenses must be tracked by the project ID or cost code. This is enabling the accurate reporting of profitability per job and supports the detailed variance analysis between estimated and actual costs

Income & Expenses: The income comes from the project billings, progress draws, and change orders; the expenses include materials, labor, overhead, and subcontractors. The bookkeeping record of all the inflows and outflows helps to determine the net profit margins and supports tax preparation and management reporting.

AR & AP: AR is tracking the money owed by the clients for the completed work, while the AP manages payments due to vendors and subcontractors. Construction businesses rely mainly on the timing of both sides to maintain cash flows, especially when retainage and milestone payments delay inflows.

Payroll & Taxes: This also includes paying field workers, union or certified payroll, and calculating payroll taxes and benefits. It also ensures compliance with the federal and state tax laws, especially for multi-state job sites or prevailing wage projects.

Reconciliation: The reconciliation means matching accounting records with bank statements, credit cards, and supplier accounts. This step ensures that every expense, payment, and deposit is accurately recorded, catching the errors or missing entries early in the accounting cycle.

Cashflow management: Cash flow is critical in construction due to the staggered payments, retainage, and material pre-purchases. Monitoring inflows and outflows ensures the company can cover payroll, equipment rentals, and vendor bills while waiting for client payments.

P&L and Balance Sheet: The P&L statement shows the project and overall profitability during a given period, while the Balance Sheet displays total assets, liabilities, and equity. Together, they provide a full financial picture, helping owners assess performance, manage debt, and plan for growth or new bids.

E-commerce

E-commerce bookkeeping focuses on managing online sales transactions, platform fees, and multi-channel inventory to ensure accurate financial insights.

Sales & Revenue Management: This covers the tracking of all income that is coming from online sales that including the website orders, marketplace transactions(like Amazon, Shopify or Etsy), and wholesale deals. It ensures that the revenue is being recorded accurately after accounting for discounts, refunds, returns, and platform fees, so your true income reflects what actually hits the bank account.

Inventory & Cost of Goods Sold (COGS): In eCommerce, every product sold has a cost like the purchase price, shipping to your warehouse, packaging, and handling. The bookkeeping tracks inventory levels, calculates COGS for each of the sales, and adjusts for the returns or damaged stocks to show your real gross profit per item or SKU.

Accounts Receivable (A/R) & Accounts Payable (A/P): A/R tracks the money customers or platforms that owe you, like pending payouts from Amazon or Klarna. A/P records what you owe suppliers, that is, for the inventory, marketing, or shipping, which ensures the payments are made on time to maintain smooth vendor relationships and cash flow.

Platform & Payment Reconciliation: It ensures that the sales reported in your eCommerce platforms (Shopify, Amazon, etc.) match what’s deposited by payment processors (Stripe, PayPal, etc.). It helps to detect the missing transactions, duplicate entries, or withheld amounts like refunds, ensuring all of your sales performance, helping you to measure the ROI and control customer acquisition costs.

Marketing & Advertising Expenses: eCommerce heavily relies on paid ads, influencers, and campaigns to drive sales. The bookkeeping tracks every marketing expense from the Facebook Ads to Google PPC, and it links it to the sales performance, helping you measure ROI and control customer acquisition costs.

Payroll & Contractor Management: This includes the payment of your staff, warehouse, virtual assistants, or freelancers who have been managing the listings, customer support, or ads. The bookkeeping has ensured that the wages, commissions, and contractor payments are recorded correctly with the proper tax forms.

Tax Management: Every online sale may generate sales tax or VAT, depending on where your customers are located. Bookkeeping tracks collected taxes by region, which files them accurately with authorities, and ensures that income and business taxes are paid correctly to stay compliant.

Financial Reconciliation & Closing: At the end of each month, all banks, payment gateways, and credit card transactions are matched against the accounting record. This process has ensured there are no missing or duplicated entries before officially “closing the books,” proving an accurate picture of financial health.

Financial Reporting: This involves preparing key reports like the Profit & Loss, Balance Sheet, and Cash Flow statements. These reports show your true earnings, costs, and growth trends, which is helping you analyse which products, platforms, or campaigns drive the most profit.

Strategic (Financial Planning & Analysis): Strategic bookkeeping goes beyond the numbers, and it uses financial data to guide business decisions. You also evaluate margins, forecast inventory needs, identify high-performing products, and plan budgets or expansions based on the actual financial insights.

IT & Startup's Firm

Bookkeeping for IT firms involves managing project revenues, contractor payments, and recurring subscription expenses for software tools. IT bookkeeping highlights revenue from contracts and R&D capitalisation, vital for SaaS models. It also tracks intangible assets like software IP to support investor reporting. IT firms, especially SaaS, focus on deferred revenue and R&D credits, where improper recognition can distort metrics like ARR by 15–20%. Tools like Chargebee automate ASC 606 compliance.

Chart of Accounts: The financial structure that categorises revenue from software projects, retainers, and service contracts. It also includes cost codes for development tools, support expenses, and infrastructure costs. This helps track profitability across different product lines and services such as SaaS subscriptions, consulting, and licensing.

Project-Based Billing and Revenue Recognition: : Manages revenue under ASC 606 standards, recognising income as work is performed rather than upfront. It tracks milestones for custom software development projects or retainers, ensuring compliance with deferred revenue rules. Proper recognition prevents inflated ARR metrics and improves investor transparency.

R&D Expense Tracking: Records all expenses related to SaaS tools, APIs, and licenses used by the firm. Bookkeeping ensures renewals, amortisation, and allocations are handled correctly, especially when tools are used across multiple projects. This supports cost control and vendor management

Software Licenses and Subscriptions: Tracks and capitalises qualifying R&D costs related to product innovation or software development. These are often eligible for tax credits (e.g., Form 6765 in the U.S.), distinguishing them from operational expenses. Proper documentation supports audits and funding applications.

Contractor and Employee Payroll: Handles payments for full-time employees, freelancers, and remote developers. This includes salaries, stock options, stipends, and 1099 filings for independent contractors. Accurate categorisation ensures compliance with labour laws and fair reporting for international teams.

IP and Asset Management: Manages intangible assets such as patents, proprietary code, and software licenses. These assets are capitalised and amortised over time, and impairments are recorded when technologies become obsolete. Proper valuation supports M&A due diligence and investor reporting.

Accounts Receivable (AR) and Accounts Payable (AP): : Tracks client invoices for project milestones and retainer fees (AR) while managing payments to cloud service vendors, contractors, and suppliers (AP). Integration with CRM and ERP systems helps automate billing and payment reminders to maintain a healthy cash flow.

Reconciliation: Matches incoming payments from Stripe, PayPal, or bank transfers with recorded revenue and deferred income accounts. Regular reconciliation ensures accuracy in SaaS billing and flags API or sync errors early.

Cash Flow Management: Monitors monthly recurring revenue (MRR), operational burn rate, and runway for IT startups. Forecasting tools are used to predict funding needs and identify cash gaps caused by delayed invoices or churn.

P&L and Balance Sheet: The Profit & Loss statement reveals service profitability, subscription growth, and expense ratios, while the Balance Sheet highlights intellectual property, deferred income, and capital structure. Together, they help measure ARR, CAC: LTV ratios, and overall business health.